Te Urungi Terms and Conditions
- We will reserve a place for you and your team at the Te Urungi: Innovating Aotearoa event you are registering for.
- Places are limited and a proportion of event attendees will be by open registration – let us know if you are unable to attend.
- You and your team commit to attend all 3 days of the event – failure to attend these may affect your chances of receiving funding.
- You and your team will participate in the event and work with other participants in good faith and according to our Code of Conduct – anyone who does not comply with the Code of Conduct might be asked to leave the event.
- The event culminates in an opportunity to present funding proposals to a panel.
- Presentations to the panel will be recorded – our Privacy statement sets out how we will store and use your personal information.
- The panel will use evaluation criteria and carry out its own investigations before making funding recommendations.
- We will consider the panel’s recommendations before making final decisions – we do not have to accept the recommendations and there is no guarantee your proposal will be funded.
- You are responsible for ideas, information, and intellectual property you share with other participants – we are unable to protect intellectual property on your behalf. Guidance and support will be provided at the event to all participants – however, we cannot give you legal advice.
- If you are under the age of 18, you must be part of a team with a responsible adult.
- We reserve the right to amend or cancel the event.
The Ministry expects all participants to enjoy the event and work together constructively in an environment of support, kindness, inclusivity, and mutual respect. In order to participate fully, every participant needs to feel welcome, safe, and free to be themselves.
We will be on hand to support people and give guidance.
We expect all participants to:
- contribute to providing a safe, inclusive, harassment & shame free environment regardless of gender, gender identity and expression, sexual orientation, race, age, ethnicity, disability, physical appearance, body size, food preferences, nationality, religion and level of experience
respect other participants’ intellectual property, ideas and mātauranga Māori by
- keeping information or ideas shared with you confidential unless explicitly authorised
- acknowledging the originators of ideas and the owners of any existing intellectual or cultural property
- agreeing between you who owns any new intellectual property that is developed, and respect those agreements
- agreeing what role each person will have in any collaboration
We will not tolerate:
- aggressive, abusive, threatening, or intimidating behaviour
- harassment or shaming of any kind
- inappropriate language, whether verbal or written related to any of the following: gender, gender identity and expression, sexual orientation, race, age, ethnicity, disability, physical appearance, body size, food preferences, nationality, religion and level of experience
- use of sexualised language or imagery, or inappropriate contact, sexual attention or advances
- deliberate intimidation, stalking, approaching without consent, following or harassing photography or recording
- photographing or recording of other participants without consent
- sustained disruption of the event
- any other conduct which could reasonably cause harm to any other person or be considered inappropriate
- advocating for or encouraging any of the above behaviour
If you are experiencing any ‘unwanted behaviours’ or notice anyone else experiencing harassment or are unsure but are concerned, please contact the organiser immediately – an email address and phone number will be available at the event or you can speak directly to a member of the organising team. Organisers will be wearing identifiable clothing. It is imperative that ‘unwanted behaviours’ are reported early so the organisers can address the matter immediately and take appropriate action.
We will help participants to engage local law enforcement or additional support where necessary throughout the duration of the event. All reports of ‘unwanted behaviour’ will be strictly confidential and will remain anonymous, the safety and wellbeing of our participants and team is of paramount importance to us and respecting your privacy is vital to us.
We collect personal information in Eventbrite when you register for an event. We use this information for the purposes above, including to:
- communicate with you
- plan and administer events
- promote broad, fair or equitable representation in the events.
We will only disclose this personal information to third parties if it is necessary to enable contracted service providers to manage events, if the disclosure is consistent with the Privacy Act 2020, or if disclosure is required by law.
Information collected at events
At Te Urungi: Innovating Aotearoa events we will collect personal information for the purposes above, to allow us to support participants during the event, assess funding proposals, and administer the funding process. This includes:
- confirming that you attended the event
- audio and/or video recording your presentation to the assessment panel
- independent assessment of your proposal before final decisions are made.
We require information that is necessary to evaluate funding proposals and to progress project and contract discussions. Failure to provide complete information for evaluators and decision-makers to make an informed decision might mean that a proposal cannot be assessed.
We will only disclose personal information to or collect personal information from third parties if it is necessary for independent assessment of your proposal, if the disclosure is consistent with the Privacy Act 2020, or if disclosure is required by law. Disclosure might include:
- to verify details of your proposal
- if additional information is required to make a decision on your proposal
- to match assessors’ disciplinary or sector expertise to your proposal
- evaluate performance and impact of funded proposals.
We may use personal information participants have provided to share information with, and receive information from, third parties for due diligence purposes. This could include but is not limited to Know Your Customer activities which is a due diligence process for identifying and verifying the identity of a customer at the start, and potentially during, activities to ensure applicants are who they claim to be. These activities may be one off, or periodically over time, depending on the length of time funding is approved.
The following information may be collected for use in aggregated statistical or research works to identify trends and gaps in regional or national capability, activity or expertise. This ensures government services are continually enhanced over time. This information may or may not be mandatory, subject to the relevant funds' eligibility criteria. Where mandatory, failure to provide this information may mean that a proposal cannot be assessed in full. Where this information is not mandatory during the registration process or an event it will hold no bearing on your proposal. In either case, information will be anonymised prior to use in statistical or research reporting. Types of information might include:
- diversity information such as gender, age, ethnicity and geographical location
- accessibility information including difficulty with seeing, hearing, walking, remembering or concentrating, completing self-care, communicating – communicating with or difficulty being understood. These 6 categories are also known as the Washington Group Short Set questions. Manatū Taonga may report these statistics as part of broader government initiatives
How the information will be stored
Who can see your personal information?
- Manatū Taonga’s authorised personnel responsible for managing the funding process will have access to participants’ personal information for the purpose of administration.
- Personal information in proposals will be used to assess proposals and might be shared with contracted evaluation panel members and decision makers, who will be subject to confidentiality obligations.
- If your proposal is successful, personal information that is professional by nature such as name, affiliation, role in proposal and outputs of the proposal or project may be publicly available through Manatū Taonga’s website as part of a broader list of recipients to funding rounds, however exceptions can be discussed.
- Material such as name tags might be printed and available at the event. With your consent, Manatū Taonga might share your name, affiliation and role in a project or proposal with other event participants on request. If you have concerns about this then let us know at the time of invitation to the event. Personal diversity information that is considered sensitive such as gender, age, ethnicity, regional location etc. will be displayed publicly at an aggregated level and will not be identifiable to an individual.
- We will not share personal information collected in the Eventbrite website unless it is necessary for the purposes outlined in this statement or otherwise permitted by law. We might be required to disclose information under the Official Information Act 1982 or to a Parliamentary Select Committee or Parliament in response to a Parliamentary Question.
How long we will keep the information
We will keep your personal information for lawful business purposes, such as managing the events, processing proposals or completing analysis. If your information relates to successful proposals, your information will be retained by Manatū Taonga for 10 years and securely transferred to Archives New Zealand as required by the Public Records Act 2005. If your information relates to an unsuccessful proposal, your information will be retained by Manatū Taonga for 5 years and securely destroyed. Personal information that we collect for the sole purpose of managing the events, for example dietary and accessibility requirements, will be deleted after the events.
How you can access your personal information
You have the right to:
- find out from us whether we hold personal information about you
- access that information
- request corrections to that information, if applicable.
In accordance with the Privacy Act 2020, we reserve the right to refuse your request if we have a good reason. In the event we refuse your request, you are entitled to request a statement to explain why, and Manatū Taonga will keep a record of the requested correction alongside the information.
If you wish to check personal information held about you, contact the Investment and Outcomes Team on [email protected] or write to:
Attention: Investments & Outcomes Team
Level 1 (Reception)
Public Trust Building
131 Lambton Quay
For more information on the privacy laws in New Zealand and contact details for the Office of the Privacy Commissioner, please visit the Privacy Commissioner's website.
Updated on 13th April 2021