Ministry for Culture and Heritage Annual Report 2008

Section Six – Statement of Standards and Service Performance For the Year Ended 30 June 2008

Vote Arts, Culture and Heritage

OUTPUT 1: HERITAGE SERVICES

Description

This output involves:

The research, writing and publication of New Zealand history and reference works, including Te Ara – The Encyclopedia of New Zealand
The administration of grants and the provision of advice in New Zealand history
The management of national monuments, war graves and historic graves
The administration of legislation relating to commemorative days and to the symbols and emblems of New Zealand sovereignty
The administration of the Government Exhibition Indemnification Scheme
The administration of the Protected Objects Act 1975.

Quantity, Quality and Timeliness

The quantity, quality and timeliness objectives and service performance for each output and sub-output are as follows:

OUTPUT 1.1: HISTORICAL PUBLICATIONS AND ADMINISTRATIVE SERVICES

Performance measures and standards for 2007/08	Actual performance
Te Ara – The Encyclopedia of New Zealand
Carry out a programme to provide reference works. Key projects are: Three additional regions in the ‘Places’ theme of Te Ara will be completed by 30 June 2008 The ‘Bush’ theme will be launched and the text of the ‘Settled Landscape’ theme will be completed by 30 June 2008	Achieved – Additional regions in the Places theme – four regional entries were published in the year. Achieved – The Bush theme: this theme was launched on 24 September 2007 by Hon Mahara Okeroa, Associate Minister for Arts, Culture and Heritage. Substantially achieved – ‘The Settled Landscape’ theme: By 30 June the theme was on schedule and virtually completed. The number of entries had been finalised at 97. Of these, 95 had been received and checked, and 2 were outstanding. The theme is planned to be launched on 20 November 2008.
New Zealand History
Undertake at least 12 historical projects (five will be completed during the year)	Achieved – 12 projects were undertaken, and the 5 projects completed during the year were: A history of the New Zealand artillery A history of New Zealand railways A history of New Zealand immigrants from England, Ireland and Scotland An oral history of MAF Biosecurity An oral history of New Zealand Police.
Publish at least 12 new features during the year on www.NZHistory.net.nz	Achieved – 19 new features were published to www.NZHistory.net.nz.
Historical publications completed meet time and content criteria i.e. 80% of historical projects completed are to meet their time criteria and 100% of historical projects completed meet their content criteria	Achieved – All Historical publications and completed projects met their time and content criteria.
Sesquicentenary Gift Trust for Awards in Oral History and New Zealand Research Trust fund: no justified complaints will be received concerning the administration of these funds	Achieved – No justified complaints were received concerning the administration of these funds.

OUTPUT 1.2: HERITAGE PROPERTY MANAGEMENT

Performance measures and standards for 2007/08	Actual performance
4,188 war graves, 81 historic graves and 16 national monuments will be maintained in accordance with the agreed maintenance programme	Achieved – The agreed maintenance programme requires all graves and monuments in New Zealand to be visited and maintained during a two-year period. All work programmed in the 2007/08 year was completed.
The National War Memorial and seven overseas war memorials will be managed and maintained in accordance with the agreed maintenance programme	Achieved – Management and maintenance of the National War Memorial and the seven overseas memorials at Gallipoli, Longueval, Graventafel, Messines, Le Quesnoy, London and Busan was carried out according to the agreed work programme.
All site inspections to determine necessary maintenance will be undertaken in accordance with an agreed schedule	Achieved – All site inspections were undertaken in accordance with the agreed schedule.
At the conclusion of scheduled maintenance all sites will be in a good state of repair with inscriptions legible and stonework intact	Achieved – Every contractor is required to supply a photograph of completed work with the submitted invoice.
90% of all contracts for capital works and maintenance within New Zealand will comply with agreed criteria as set out in the 2007/08 Output Plan	Achieved – All contracts let complied with the agreed criteria.
Special projects will be managed to give 100% implementation of the agreed programme. Current projects: New Zealand Memorial Park	New Zealand Memorial Park –Achieved. A report on vehicle emissions at Buckle Street and a health impact assessment were received. This confirmed that realignment of the road could be given as an option to the short-listed design teams. As at year end, the design brief was about to be issued and the project was on track with the agreed programme.
Symbols of New Zealand Sovereignty
100% of submissions to Minister in relation to the Flags, Emblems and Names Protection Act 1981 will be accepted	Achieved – All submissions to Minister during the year were accepted.
Commemorating Waitangi Day Fund
No justified complaints will be received concerning administration of the fund	Achieved – No justified complaints were received concerning the administration of this fund.
Administering the Government Exhibition Indemnification Scheme
An estimated 5 indemnifications will be established and administered during the year	Two applications for indemnifications were made during the year. One indemnity was cancelled, as the exhibition did not proceed. The second application was under negotiation with Te Papa as at balance date.
100% of indemnifications established and administered will meet the timing requirements of the applicants	Achieved – 100% of indemnifications established met the applicants’ timing requirements.
100% of indemnifications will comply with the policy guidelines for the scheme	Achieved – All indemnifications complied with the policy guidelines for the scheme.
Protected Objects Act 1975 Note: Management of contracts for the authentication of taonga tūturu will be made with the Auckland War Memorial, Canterbury and Otago Museums
150 (the estimated range is 120 to 180) applications made under the Protected Objects Act 1975	110 applications (slightly fewer than estimated) made under the Protected Objects Act 1975 were completed.
An estimated 50 export certificates for antiquities will be issued (estimated range 40 to 60)	Achieved – 110 applications for export certificates were made during the year; 40 export certificates for antiquities were issued. The remainder were clearance certificates for objects not classified as protected.
An estimated 50 determinations of custody of newly found taonga tūturu (estimated range 40 to 60)	During the year, the Ministry was notified of 348 newly found taonga tūturu. Under the Protected Objects Act, custody is no longer determined by the Ministry. Instead, the Ministry works towards the transfer of legal ownership to the actual or traditional owners. Three applications for ownership were submitted to the Maori Land Court. One application was granted. The other two were yet to be determined at year end.
An estimated 50 collectors of taonga tūturu registered (estimated range 40 to 60)	Achieved – 74 collectors of artifacts were registered.
No decisions will be overturned through the appeal process	Achieved – No decisions were overturned through the appeal process.

Output Financial Performance

(Figures are GST exclusive)

	2007/08	2007/08
	Actual	Supp. Estimates	Variance
	$(000)	$(000)	$(000)
Revenue Crown	6,008	6,008	-
Other Revenue	199	193	6
Total Revenue	6,207	6,201	6
Total Expenses	(5,605)	(6,201)	596
Net Surplus/(deficit)	602	-	602

Explanations of major variances are provided in Note 13 of the Notes to the Financial Statements.

OUTPUT 2: INTERNATIONAL CULTURAL DIPLOMACY

Description

This output involves the management of the Cultural Diplomacy International Programme (CDIP), including the co-ordination of a cross-agency steering group comprising the Ministry of Foreign Affairs and Trade, Tourism New Zealand and New Zealand Trade and Enterprise.

Quantity, Quality and Timeliness

The quantity, quality and timeliness objectives and service performance for each output and sub-output are as follows:

Performance measures and standards for 2007/08	Actual performance
Approved projects will be funded and completed on time and within the approved budget	Achieved – Projects approved by Ministers for Year Four of the programme were funded and completed on time and within the approved budget.
An estimated five briefing reports for the year will be provided to Ministers on the overall programme of activity and allocation of funding for individual cultural diplomacy projects	Achieved – eight reports were provided to Ministers on the overall programme of activity and to seek approval for allocation of funding for projects.
An estimated three briefing reports for the year will be provided to the Minister reporting on progress in implementing the programme and outcomes of funded activity	Achieved – 13 briefing reports were provided to the Minister reporting on progress in implementing the programme and outcomes of funded activity.
The Cross Agency steering group will rate the Ministry’s management of the programme as good or better	Achieved – The Ministry’s management of the programme was included as a component of the evaluation overall of the CDIP initiative during the year. The evaluation, commissioned by the Cross Agency steering group, indicated that the Ministry had provided effective management of the programme.

The fourth year of the Cultural Diplomacy International Programme (CDIP) has seen funding provided to a range of projects to advance New Zealand’s economic, trade, tourism, and diplomatic interests.

A breakdown of the cost of operating the programme and of the initiatives funded is as follows:

	$000
Ministry for Culture and Heritage administrative costs	163
Initiatives funded	1,867
Total	2,030

Breakdown of initiatives funded
Opening of NZ Embassy in Cairo	21
New Zealand Paradise Week, Tokyo	1,100
Project Management for Major CDIP Activity in 2008/09, Seoul	45
New Zealand - China Free Trade Agreement Activities – Beijing and Hangzhou	91
Red Hot from New Zealand Festival, Manila	25
Contemporary Music/Dance, Hong Kong and Taipei	152
Statue of NZ Soldier on Anzac Bridge, Sydney (2nd instalment)	123
Buskaid Soweto String Ensemble, tour of New Zealand	60
Rugby World Cup, Paris and Marseille	250
Total Initiatives Funded	1,867

Output Financial Performance

(Figures are GST exclusive)

	2006/07	2006/07
	Actual	Supp. Estimates	Variance
	$(000)	$(000)	$(000)
Revenue Crown	2,120	2,120	-
Other Revenue	-	-	-
Total Revenue	2,120	2,120	-
Total Expenses	(2,030)	(2,120)	90
Net Surplus/(deficit)	90	-	90

Explanations of major variances are provided in Note 13 of the Notes to the Financial Statements.

OUTPUT 3: POLICY ADVICE AND GRANTS ADMINISTRATION

Description

This output involves:

the provision of policy advice on arts, culture, heritage and broadcasting issues, as determined in consultation with Ministers, including legislation, major policy proposals, and developments and initiatives which have significance to the arts, culture, heritage and broadcasting sectors
the management and disbursement of payments to a number of arts, culture, heritage and broadcasting sector agencies, and the monitoring of the Crown’s interests in these organisations
the provision of negotiated services to Ministers, including the preparation of replies to ministerial correspondence, and general services that assist Ministers in discharging their portfolio obligations to Parliament.

Quantity, Quality and Timeliness

The quantity, quality and timeliness objectives and service performance for each output and sub-output are as follows:

OUTPUT 3.1: POLICY ADVICE

Performance measures and standards for 2007/08	Actual performance
Other policy advice work and briefing the Minister
An estimated 370 briefing reports will be provided during the year to Ministers on significant issues in the arts, culture, heritage and broadcasting sectors, developments in the portfolios, and relevant policy proposals by other departments		Achieved – 580 briefing reports were provided to Ministers during the year.
100% of briefing reports will meet the deadlines set by the Ministers’ offices		Achieved – All briefing reports met deadlines set by Ministers’ offices.
Ministers will rate on an annual basis, the Ministry’s performance in regard to briefing reports provided as good or better		Achieved – Feedback was sought from Ministers and, where provided, the Ministry’s performance was rated as very good.
Submissions to Cabinet / Cabinet Committees
An estimated 30 Cabinet or Cabinet Committee submissions will be provided during the year to Ministers		Achieved – 46 Cabinet or Cabinet Committee submissions were provided during the year to Ministers.
100% of submissions will meet Cabinet Office deadlines		Not achieved – 26% of submissions did not meet Cabinet Office deadlines.
An estimated 60 Cabinet or Cabinet Committee submissions of other government departments will be contributed to		Achieved – 107 Cabinet or Cabinet Committee submissions of other government departments were contributed to.
Ministers will rate, on an annual basis, the Ministry’s performance in regard to submissions to Cabinet/Cabinet Committees’ provided as good or better		Achieved – Feedback was sought from Ministers and, where provided, the Ministry’s performance was rated as very good.
Sets of speech notes
An estimated 90 sets of speech notes will be provided during the year to Ministers		Achieved – The Ministry supplied 153 sets of speech notes.
100% of the sets of speech notes will meet the deadlines set by the Ministers’ offices		Achieved – 100% of the sets of speech notes provided met the deadlines set by the Ministers’ offices.
Ministers will rate, on an annual basis, the Ministry's performance in providing sets of speech notes as good or better		Achieved – Feedback was sought from Ministers and, where provided, the Ministry’s performance was rated as good to very good.

OUTPUT 3.2: GRANTS ADMINISTRATION

Performance measures and standards for 2007/08	Actual performance
Crown payment for Non-Departmental Output Expenses, Other Expenses and Capital Contributions will be disbursed to at least 18 organisations during the year. All payments will be made in accordance with instructions and conditions governing the payment.	Achieved – All payments were made to the 18 organisations in accordance with instructions and conditions governing the payment.
The performance of recipients of Crown payments will be specified in memoranda of understanding or other funding arrangements agreed by responsible Ministers. All agreements will be completed by 31 July 2007, unless formal extension is agreed by the relevant Minister.	Achieved – 14 MoUs were in place by 31 July 2007, and payments were made to the remaining four only once formal funding agreements were signed by Ministers.
An estimated 140 briefing reports on agency performance and issues related to agency operations will be provided during the year to Ministers	139 briefing reports were provided during the year.
Advice and assistance to recipients of Crown payments will be provided as required	Achieved – Advice and assistance to recipients of Crown payments was provided as required.
Advice provided will be rated as satisfactory or better by 90% of respondents	Achieved – Feedback was sought from agencies and, where provided, the Ministry’s performance was rated as satisfactory or better.

OUTPUT 3.3: MINISTERIAL SERVICING

Performance Measures and Standards for 2007/08	Actual performance
Ministerial correspondence
An estimated 500 draft replies to ministerial correspondence will be provided during the year	Achieved – 524 draft replies to ministerial correspondence were provided during the year.
Unless otherwise agreed with Ministers, 90% of draft replies will be provided within 15 working days of receipt	Not achieved – 52% provided within 15 working days of receipt.
Unless otherwise agreed with Ministers, 100% of draft replies will be provided within 20 working days of receipt	Not achieved – 69% provided within 20 working days of receipt.
Ministers will rate, on an annual basis, the Ministry's performance in providing draft replies to ministerial correspondence as good or better	Feedback was sought from Ministers and, where provided, the Ministry’s performance was rated as very good.
Questions in the House
An estimated 200 draft responses to questions in the House will be provided during the year	Not achieved – 89 draft responses to questions in the House were provided during the year.
100% of draft responses will meet the deadlines set by the Ministers' offices	Achieved - 100% of draft responses met the deadlines set by the Ministers' offices.
Ministers will rate, on an annual basis, the Ministry's performance in regard to draft responses to questions in the House provided as good or better	Feedback was sought from Ministers and, where provided, the Ministry’s performance was rated as very good.

Output Financial Performance

(Figures are GST exclusive)

	2007/08	2007/08
	Actual	Supp. Estimates	Variance
	$(000)	$(000)	$(000)
Revenue Crown	6,830	6,830	-
Other Revenue	285	282	3
Total Revenue	7,115	7,112	3
Total Expenses	(6,566)	(7,112)	546
Net Surplus/(deficit)	549	-	549

Explanations of major variances are provided in Note 13 of the Notes to the Financial Statements.

Vote Sport and Recreation

OUTPUT: PURCHASE ADVICE AND MONITORING OF SPORT AND RECREATION CROWN ENTITIES

Description

This output involves the provision of purchase advice to and monitoring of sport and recreation Crown entities on behalf of the Minister for Sport and Recreation.

Quantity, Quality and Timeliness

The quantity, quality and timeliness objectives and service performance for each output and sub-output are as follows:

Performance Measures and Standards for 2007/08	Actual performance
Estimated ten briefing reports will be provided	Achieved – 27 briefing reports were provided.
Crown payment for Non-Departmental Output Expenses, Benefits and Other Unrequited Expenses, and Other Crown Expenses will be disbursed to at least two organisations during the year. All payments will be made in accordance with instructions and conditions governing the payment.	Achieved – All payments were made to the two organisations in accordance with instructions and conditions governing the payment.
The performance of recipients of Crown payments will be specified in memoranda of understanding or other funding arrangements agreed to by the Minister. All agreements will be completed by 31 July 2007, unless formal extension is agreed to by the Minister.	Achieved – Signed MoUs were in place for the two organisations by 31 July 2007.
Advice and assistance to recipients of Crown payments will be provided as required	Achieved – Advice and assistance was provided as required.
Advice provided will be rated as satisfactory or better by all respondents	Achieved – Feedback was sought from both agencies. Only one responded, with a satisfactory assessment.
The Minister will rate, on an annual basis, the Ministry’s performance in regard to purchase advice and monitoring provided as good or better	It was assessed to be not appropriate to seek feedback because a change of Minister occurred shortly after the customary time of the annual survey. Accordingly, no feedback was received to enable this to be measured.

Output Financial Performance

(Figures are GST exclusive)

	2007/08	2007/08
	Actual	Supp. Estimates	Variance
	$(000)	$(000)	$(000)
Revenue Crown	98	98	-
Other Revenue	-	-	-
Total Revenue	98	98	-
Total Expenses	98	98	-
Net Surplus/(deficit)	-	-	-

Explanations of major variances are provided in Note 14 of the Notes to the Financial Statements.