Ministry for Culture and Heritage Annual Report 2005 - Statement of Objectives

Performance target in 2004/05 Statement of Intent

Actual performance

Electronic publication of DNZB volumes I-V to be maintained by two updates.

Electronic publication of DNZB volumes was maintained with one update in January 2005, and a second which was prepared in June 2005 and implemented in early July 2005. New sound files, images and captions were added.

Performance target in 2004/05 Statement of Intent

Actual performance

The first theme of the online Encyclopedia to be launched by 31 October 2004.

The text for the second theme will be completed.

The first theme of Te Ara - the Encyclopedia of New Zealand went live in December 2004, and was formally launched by the Prime Minister on 8 February 2005. By
30 June 2005 the site had received 232,638 visitors.

By 30 June 2005, 106 entries of 119 planned for the second theme had been written, and 62 had been resourced with images and sound files.

Performance target in 2004/05 Statement of Intent

Actual performance

Undertake at least 20 historical projects (seven projects will be completed during the year).

A total of 23 projects were in the process of being researched and written at the end of the year; thirteen projects were published during the year and another three delivered to publishers.

80% of historical projects completed meet time criteria.

90% of projects met time criteria.

100% of historical projects completed meet content criteria.

100% of projects met content criteria.

Performance target in 2004/05 Statement of Intent

Actual performance

Advice will be provided in response to an estimated 300-500 enquiries.

A total of 316 enquiries had been answered by 30 June 2005.

98% of advice on historical enquiries will be provided in accordance with criteria as set out in the 2004/05 Output Plan.

99% of enquiries met the criteria as set out in the 2004/05 Output Plan [4].

An estimated 100-150 applications will be processed for three grants (Awards in History, Awards in Oral History, and Grants to Publishers).

A total of 167 applications for all three grants had been processed by 30 June 2005.

98% of applications processed for the three grants schemes will be administered to standards as set out in the 2004/05 Output Plan.

100% of grant applications were processed to standards as set out in the 2004/05 Output Plan.

Performance target in 2004/05 Statement of Intent

Actual performance

4,188 war graves, 79 historic graves and 16 national monuments will be maintained in accordance with the agreed programme.

All graves and monuments were maintained in accordance with agreed programme.

The National War Memorial and five overseas war memorials will be managed and maintained in accordance with the agreed programme.

Extensive maintenance work was undertaken at the National War Memorial in conjunction with the Tomb of the Unknown Warrior. This work was managed in accordance with the agreed programme.

Horticultural and structural maintenance was carried out at the five overseas memorials in accordance with the agreement with the Commonwealth War Graves Commission.

All site inspections to determine necessary maintenance are undertaken in accordance with an agreed schedule.

A full year’s cycle of six inspection tours was completed, covering the Auckland region (excluding the big city cemeteries); Northland; Waikato; Taranaki; East Coast; and Bay of Plenty regions.

At the conclusion of scheduled maintenance all sites will be in a good state of repair, with the inscriptions legible and the stonework intact.

The agreed annual maintenance programme was completed within budget, on time and to the required standard of workmanship. All sites were in a good state of repair, with the inscriptions legible and the stonework intact.

This programme was much smaller than usual, as most of the capital works budget was utilised to cover the cost of additional work at the National War Memorial associated with the Tomb of the Unknown Warrior project.

90% of all contracts over $1,000 for capital works and maintenance within New Zealand will comply with agreed criteria as set out in the 2004/05 Output Plan.

All contracts let complied with the agreed criteria.

Special projects will be managed in accordance with the agreed programme.

The Tomb of the Unknown Warrior was managed in accordance with the agreed programme and was completed by 11 November 2004.

The design for the NZ Memorial in London was selected and the process for gaining planning approval from authorities in London was begun.

Agreement was reached with Transit NZ for the transfer of land on Buckle Street in Wellington in order to create the National Memorial Park. Cabinet approval of the agreement will be sought early in 2005/06.

Performance target in 2004/05 Statement of Intent

Actual performance

100% of Ministerial submissions in relation to the Flags, Emblems and Names Protection Act 1981 will be accepted.

All five submissions forwarded to the Minister and the Associate Minister for consideration under the Flags, Emblems and Names Protection Act 1981 were accepted. The submissions all dealt with approving the use of the word ‘Royal’.

Performance target in 2004/05 Statement of Intent

Actual performance

No justified complaints will be received concerning administration of the Fund.

No justified complaints were received concerning the administration of the Fund.

57 grants were made after 117 applications were received.

Performance target in 2004/05 Statement of Intent

Actual performance

An estimated five indemnifications will be established and administered and these will comply with the policy guidelines for the scheme and the timing requirements of applicants.

During the year, preparation work was done for a Deed of Indemnity for an exhibition of works by William Hodges at the Auckland Art Gallery between 3 June and 21 August 2005. Ultimately the Art Gallery determined that the exhibition could be covered under its own insurance policy.

Performance target in 2004/05 Statement of Intent

Actual performance

150 applications made under the Antiquities Act 1975 completed (the estimate range is 120 to 180) made up as follows:

- An estimated 50 export certificates for antiquities will be issued (estimated range 40 to 60)

33 applications to export antiquities were processed and 33 export certificates were issued , 4 of those were for permanent export and 29 were for temporary export.

- An estimated 50 determinations on the custody of newly found artifacts will be made (estimated range 40 to 60)

During the year the custody of 6 artifacts was determined after consultation with museums and iwi.

- An estimated 50 collectors of artifacts will be registered (estimated range 40 to 60)

The Ministry registered 138 collectors of artefacts this year.

No decisions will be overturned through the appeal process.

No antiquities decisions were overturned through the appeals process.

Revenue Crown

Other Revenue

Total Revenue

Total Expenses

Net Surplus/(deficit)

Revenue Crown

Other Revenue

Total Revenue

Total Expenses

Net Surplus/(deficit)

Ministry for Culture and Heritage administrative costs

Ministry for Foreign Affairs and Trade Overseas posts support costs ( Singapore and Seoul)

Initiatives funded

Breakdown of initiatives funded

• New Zealand Government gift of photographic artworks to the new Musee du Quai Branly, Paris

• New Zealand Symphony Orchestra performances in the UK, Europe and at the World Expo in Aichi, Japan

• Production and distribution of a youth-focussed music DVD to contribute to developing relations with South East Asian countries

• Performances in Japan by the New Zealand contemporary dance company, Black Grace, and the New Zealand String Quartet

• Participation in a New Zealand Festival promotional event in Singapore by World of Wearable Arts

• Tour of Korea by the Patea Māori Club

• New Zealand government gift of a sacred white horse to the Toshogu Shrine in Japan

• Cultural activity to support the opening of New Zealand’s embassy in Warsaw

• Whitirea cultural group participation in the official New Zealand delegation to New Caledonia, French Polynesia and Rapanui

• Commissioning and installation of a corrugated iron kiwi by the New Zealand artist Jeff Thomson at the Berlin Zoo

• Cultural activity to support the opening of the New Zealand Centre for Culture and Education in Seoul

• Performance by the New Zealand theatre group Indian Ink in Singapore

• Film Festival in Singapore

• Miscellaneous

Performance target in 2004/05 Statement of Intent

Actual Performance

An estimated 260 briefing reports will be provided during the year to the Minister for Arts, Culture and Heritage and the Minister of Broadcasting on significant issues in the arts, culture, heritage and broadcasting sectors, developments in the portfolios, and relevant policy proposals by other departments.

376 briefing reports were provided

100% of briefing reports will meet the required deadlines

100% met the required deadlines  

Ministers will rate, on an annual basis, the Ministry’s performance in regard to briefing reports provided as 'good' or better.

The Minister for Arts, Culture and Heritage rated the quality and timeliness of briefing reports and policy advice received during the year as 'very good'. While a specific rating was not attributed by the Minister of Broadcasting or the Associate Minister for Arts, Culture and Heritage, no concerns were expressed regarding the services received.

Performance target in 2004/05 Statement of Intent

Actual Performance

An estimated 30 Cabinet or Cabinet Committee submissions will be provided during the year to the Minister for Arts, Culture and Heritage and the Minister of Broadcasting.

33 Cabinet or Cabinet Committee submissions were provided

100% of submissions will meet Cabinet Office deadlines.

88% of submissions met Cabinet office deadlines

In addition, an estimated 70 Cabinet or Cabinet Committee submissions of other government departments will be contributed to.

109 Cabinet submissions of other government departments were contributed to.

Ministers will rate, on an annual basis, the Ministry’s performance in regard to submissions to Cabinet/Cabinet Committees provided as 'good' or better.

The Minister for Arts, Culture and Heritage rated the quality and timeliness of Cabinet and Cabinet Committee submissions received during the year as 'very good'. While a specific rating was not attributed by the Minister of Broadcasting or the Associate Minister for Arts, Culture and Heritage, no concerns were expressed regarding the services received.

Performance target in 2004/05 Statement of Intent

Actual Performance

An estimated 80 sets of speech notes will be provided during the year to the Minister for Arts, Culture and Heritage and the Minister of Broadcasting.

106 sets of speech notes were provided

100% of sets of speech notes will meet the deadlines set by the Ministers’ offices.

100% of sets of speech notes met the required deadlines

Ministers will rate, on an annual basis, the Ministry’s performance in regard to sets of speech notes provided as 'good' or better.

The Minister for Arts, Culture and Heritage rated the timeliness of sets of speech notes received during the year as 'very good' and the quality as 'good'. While a specific rating was not attributed by the Minister of Broadcasting or the Associate Minister for Arts, Culture and Heritage, no concerns were expressed regarding the services received.

Performance target in 2004/05 Statement of Intent

Actual Performance

Crown payments for Non-Departmental Output Classes, Other Expenses, and Capital Contributions will be disbursed to at least 18 organisations during the year.

Payments made to 23 organisations by the Ministry on behalf of the Crown to arts, culture, heritage and broadcasting sector agencies during 2004/05 matched the respective annual appropriations.

All payments will be made in accordance with instructions and conditions governing payment, including the cash payment schedule agreed with the Treasury.

All payments were made in accordance with instructions and conditions governing payment.

Refer to the Statement of Non-Departmental Expenditure and Appropriations for a summary of disbursements made during the year.

The performance of recipients of Crown payments will be specified in memoranda of understanding or other funding arrangements agreed to by the responsible Ministers. All agreements will be completed by 31 July 2004, unless a formal extension is agreed to by the Minister.

Monitoring of recipients of Crown funding through Vote Arts, Culture and Heritage during 2004/05 was carried out in accordance with the monitoring regimes agreed with the Minister for Arts, Culture and Heritage and the Minister of Broadcasting. All memoranda of understanding were completed to agreed standard and timeframe.

The Ministry had frequent contact with each of the recipients of Vote funding during the course of the year. Ministry personnel were active in assisting agencies in the preparation of 2005/06 Estimates documentation and 2005/06 memoranda of understanding with Ministers. Advice in response to other requests for information from funding recipients was provided as required.  

Advice and assistance to recipients of Crown payments will be provided as required.

Advice provided will be rated as satisfactory or better by 90% of respondents.

A letter was sent to each organisation at the end of the year requesting feedback regarding dissatisfaction, if any, with the advice or assistance received from the Ministry during the year. No significant concerns about the quality of advice or assistance provided by the Ministry during the year, or the Ministry’s monitoring performance were raised in the responses received.

An estimated 140 briefing reports will be provided during the year to the Minister for Arts, Culture and Heritage and the Minister of Broadcasting on agency performance and issues related to agency operations.

100% of briefing reports provided will meet the required deadlines

195 briefing reports were provided to Ministers on agency performance and issues relating to agency operations

100% of briefing reports provided met the required deadlines.

Performance target in 2004/05 Statement of Intent

Actual Performance

An estimated 500 draft replies to Ministerial correspondence will be provided during the year.

622 draft letters were provided

Unless otherwise agreed with Ministers, 90% of draft replies will be provided within 15 working days of receipt.

76% of draft responses were provided within 15 working days of receipt

Unless otherwise agreed with Ministers, 100% of draft replies will be provided within 20 working days of receipt.

92% of draft responses were provided within 20 working days of receipt

Ministers will rate, on an annual basis, the Ministry’s performance in regard to draft replies to Ministerial correspondence provided as 'good' or better.

The Minister for Arts, Culture and Heritage rated the quality and timeliness of items of draft Ministerial correspondence received during the year as 'very good'. While a specific rating was not attributed by the Minister of Broadcasting or the Associate Minister for Arts, Culture and Heritage, no concerns were expressed regarding the services received.

Performance target in 2004/05 Statement of Intent

Actual Performance

An estimated 200 draft responses to questions in the House will be provided during the year.

202 draft answers were provided

100% of draft responses will meet the deadlines set by the Ministers’ offices.

100% of replies met the deadlines set by Ministers’ offices

Ministers will rate, on an annual basis, the Ministry’s performance in regard to draft responses to questions in the House provided as 'good' or better.

The Minister for Arts, Culture and Heritage rated the quality and timeliness of draft responses to questions in the House received during the year as 'very good'. While a specific rating was not attributed by the Minister of Broadcasting or the Associate Minister for Arts, Culture and Heritage, no concerns were expressed regarding the services received.

Revenue Crown

Other Revenue

Total Revenue

Total Expenses

Net Surplus/(deficit)

Performance target in 2004/05 Statement of Intent

Actual Performance

An estimated 10 briefing reports will be provided during the year.

21 briefing reports were provided to the Minister during the year.

Crown payments for Non-Departmental Output Classes, Benefits and Other Unrequited Expenses, and Other Expenses will be disbursed to at least two organisations during the year.

Payments made by the Ministry on behalf of the Crown to the two sport and recreation sector agencies (Sport and Recreation New Zealand (SPARC) and New Zealand Sports Drug Agency (NZSDA) during 2004/05 matched the respective appropriations.

All payments will be made in accordance with instructions and conditions governing payment, including the cash payment schedule agreed with the Treasury.

Payments were made in accordance with instructions and conditions governing payment.

Refer to the Statement of Non-Departmental Expenditure and Appropriations for a summary of disbursements made during the year.

The performance of recipients of Crown payments will be specified in memoranda of understanding or other funding arrangements agreed to by the Minister. All agreements will be completed by 31 July 2004, unless a formal extension is agreed to by the Minister.

Monitoring of recipients of Crown funding through Vote Sport and Recreation during 2004/05 was carried out in accordance with the monitoring regime agreed with the Minister for Sport and Recreation. SPARC and NZSDA met all the reporting requirements of the regime. Memoranda of understanding for SPARC and NZSDA were completed to agreed standard and timeframe.

Advice and assistance to recipients of Crown payments will be provided as required.

Advice provided will be rated as ‘satisfactory’ or better by all respondents.

Ministry personnel were active in assisting agencies in the preparation of 2005/06 Estimates documentation and 2005/06 memoranda of understanding with the Minister. Advice in response to other requests for information from funding recipients was provided as required.

A letter was sent to each organisation at the end of the year requesting feedback regarding dissatisfaction, if any, with the advice or assistance received from the Ministry during the year. No concerns about the quality of advice provided by the Ministry during the year or the Ministry’s monitoring performance, were raised in the responses received.

The Minister will rate, on an annual basis, the Ministry’s performance in regard to purchase advice and monitoring provided as ‘good’ or better.

Feedback from the Minister by way of survey questionnaire was not sought during the year. Six-monthly reports against the purchase agreement were provided, however, and no concerns were expressed about the Ministry’s performance in response to them.

Revenue Crown

Other Revenue

Total Revenue

Total Expenses

Net Surplus/(deficit)